Learning Phase |
Purpose: prepare college for Self-Study process
Outcome: preliminary plan and timeline |
Timeline |
Activity |
Responsible Party |
Jan. 2006-May 2007 |
Education: Vital Focus |
|
March 2007 |
Appoint Self-Study Co-Chairs |
|
April 2007 |
Attend Annual Meeting in Chicago |
|
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Notify Commission of its Self-Study Coordinator, preferred visit dates, proposed changes in the Statement of Affiliation Status |
|
April 2007 |
Organize and select principal subcommittees |
Co-Chairs,
VP Instruction |
May 2007 |
Select writer and editor |
July 2007 |
Appoint Self-Study Steering Committee |
August 2007 |
Draft Self-Study Design Plan and Timeline |
August 2007 |
Develop subcommittee charge |
|
Implementation Phase |
Purpose: organize Steering Committee and initiate activities, collect and analyze evidence
Outcome: Steering Committee goals and charge to subcommittees, data collection, discovery, draft report |
August 2007 |
Prepare Outline of the Self-Study Report |
Co-Chairs |
August 28, 2007 |
First Meeting of HLC Steering Committee |
|
August-October 2007 |
Finalize Self-Study Plan and timeline (Submit to HLC Liaison) |
|
Establish Subcommittees (Call for Involvement) |
Subcommittee Chairs |
Establish Resource Room (virtual and physical) and Data Collection Request Process |
Resource Room Co-Chairs |
Develop Style Sheet |
Editor |
Fall 2007 |
HLC Staff liaison reviews the design and provides feedback to the organization |
HLC |
Fall 2007 |
Finalize dates with HLC for on-site visit |
HLC |
September 2007 |
HLC sends two-year reminder letter to organization reminding it of scheduled evaluation |
HLC |
September 13-14, 2007 |
HLC Liaison Campus Visit |
Co-Chairs,
VP Instruction |
September 20, 2007 |
HLC Steering Committee Meeting |
Co-Chairs |
October 4, 2007 |
HLC Steering Committee Meeting |
Co-Chairs |
October 22, 2007 |
Self-Study Update to Board of Trustees |
Co-Chairs |
September-November 2007 |
Begin website development |
Communications,
Co-Chairs |
October 9, 2007 |
Kick-Off Event
Sub-committee Reports to faculty and staff; finalize subcommittee membership |
Communications
Co-chairs,
VP Instruction |
October 18, 2007 |
HLC Steering Committee Meeting |
Co-Chairs |
October 1, 2007 –
July 1, 2008 |
Subcommittees identify and gather data, interview, analyze, and develop draft reports for submission to Steering committee |
Subcommittees,
Data Management |
November 2007 |
Publish Self Study Newsletter |
Communications |
November 1, 2007 |
Draft Outlines and data for each section of the Report |
Subcommittee Chairs |
November 15, 2007 |
HLC Steering Committee Meeting |
Co-Chairs |
January – March 2008 |
Commission sends a list of proposed team members and an Evaluation visit Summary Sheet to MCCC |
HLC |
January 17, 2008 |
HLC Steering Committee Meeting |
Co-Chairs |
February 2007 |
Take website live as a “working site” |
|
February 7, 2008 |
HLC Steering Committee Meeting |
Co-Chairs |
March 2008 |
Publish Self-Study Newsletter |
Communications |
March 20, 2008 |
HLC Steering Committee Meeting |
Co-Chairs |
April 11-15, 2008 |
Attend Annual Meeting in Chicago |
|
April 24, 2008 |
HLC Steering Committee Meeting |
Co-Chairs |
May 7, 2008 |
Hold campus-wide awareness event (Staff Picnic and HLC Celebration) |
Logistics, Communications, Co-Chairs |
May 8, 2008 |
HLC Appreciation Event |
Logistics, Communications, Co-Chairs |
June 5, 2008 |
HLC Steering Committee Meeting |
Co-Chairs |
June 23, 2008 |
Self-Study Update to Board of Trustees |
Co-Chairs |
July 1, 2008 |
Subcommittees Submit First Drafts |
Subcommittee Chairs |
Writing Phase |
Purpose: review, write, design and print Self-Study
Outcome: comprehensive review of Self-Study, publishing of Self-Study and Appendix |
July 1 – September 5, 2008 |
Compile First Drafts in Self-Study Report; Review Content |
Co-Chairs |
August 27, 2008 |
Hold campus-wide awareness event |
Logistics, Communications |
October 1, 2008 |
HLC sends one-year reminder letter to organization; confirms date of visit and other organizational information |
HLC |
October 2008 |
MCCC sends to Commission information suggesting desired team competencies; confirms date of visit and other organizational information |
MCCC President; Vice President of Instruction |
September 8 – October 15, 2008 |
Subcommittee Draft Review and Revision |
Subcommittee Chairs |
October 14, 2008 |
HLC Subcommittee Meetings (as necessary) |
Subcommittees |
October 16, 2008 |
HLC Steering Team Meeting |
Co-Chairs |
October 27, 2008 |
First Draft of Self-Study Criterion Chapters Circulated to Campus |
Co-Chairs |
October 27, 2008 |
Self-Study Update to Board of Trustees |
Co-Chairs |
November 10, 2008 |
Receive Comments and Additional Data from campus community |
Co-Chairs, Subcommittees |
November 10 – December 19, 2008 |
Subcommittees Revise/Update Chapters (if necessary) |
Subcommittees |
December 18, 2008 |
HLC Steering Team Meeting |
Co-Chairs |
December 19, 2008 |
Subcommittees Submit Second Drafts |
Subcommittee Chairs |
December 19, 2008 – January 12, 2009 |
Prepare Copy to Submit to Editors |
Co-Chairs,
VP Instruction |
January 12, 2009 – March 15, 2009 |
Editors complete final draft |
Editors |
Revise/Update Drafts as Necessary |
Co-Chairs, VP Instruction |
Compile Appendix |
Steering Team |
Develop tables of primary and secondary evidence |
Steering Team |
January – May 2009 |
Commission sends a list of proposed team members and an Evaluation Visit Summary Sheet to MCCC |
HLC |
January – May 2009 |
MCCC sends comments on proposed team members to the Commission |
|
February 2009 |
Publish Self-Study Newsletter |
Communications |
February – May 2009 |
Graphic Design |
Marketing Dept. |
March 23, 2009 – April 6, 2009 |
Final Draft of Self-Study Circulated to Campus |
Co-Chairs |
April 6, 2009 – April 20, 2009 |
Final Draft Updated (if necessary) |
Co-Chairs, Subcommittees |
April 20, 2009 |
Self-Study is completed, final copy to Marketing Department |
Co-Chairs |
April 2009 |
Executive Summary Written |
Editor, Co-Chairs |
April 2009 |
Publish Self-Study Newsletter |
Communications |
April 17-22, 2009 |
Attend Annual Meeting in Chicago |
|
April 27, 2009 |
Self-Study Update to Board of Trustees |
Co-Chairs |
May 2009 |
Hold campus-wide awareness event |
Communications, Co-Chairs |
May 2009 (2-4 months prior to visit) |
Third Party Comment Public Announcement |
Communications |
June 2009 |
Print Self-Study Report |
Marketing Dept. |
June – July 2009 |
Finalize website |
Web Services |
Visit Phase |
Purpose: present Self-Study and host HLC comprehensive visit
Outcome: successful visit and recommendation or reaccreditation |
May – June 2009 |
Prepare for Team Visit |
Logistics Team |
June 2009 |
Team chair contacts MCCC to make arrangements for evaluation visit |
HLC |
July 1, 2009 |
Send complete set of evaluation materials to each member of the Evaluation Team and to the HLC Commission staff liaison |
Co-Chairs, VP Instruction |
August 2009 |
Publish Self-Study Newsletter |
Communications |
August 2009 |
Hold campus-wide awareness event |
Communications,
Co-Chairs, Steering Team |
September 28-30, 2009 |
Evaluation Team Visit |
|
Post Visit Phase |
Purpose: complete comprehensive visit and reaccreditation process
Outcome: reaccreditation and plan to implement recommendations |
September 2009 |
Debrief Session with Steering Team |
|
October 2009 |
Post-Visit Celebration! |
Steering Team |
October 2009 |
Evaluation of Self-Study Process – Begin transition from self-study to action plans/implementation |
Steering Team |
October 2009 (4 weeks post visit) |
Team Chair completes draft of Team Report and sends it to the Commission staff and team members for review |
HLC |
Mid-October (6 weeks post visit) |
Team Chair sends draft Team Report to the organization for correction of errors of fact |
HLC |
November 2009 (8 weeks post visit) |
MCCC responds to draft team report with corrections of errors of fact |
|
November 2009 (9 weeks post visit) |
Team Chair completes final team report and submits it to the Commission; Commission duplicates team report and sends copies to the organization and the team |
HLC |
December 2009 (11 weeks post visit) |
MCCC sends response to team report to Commission and team and chooses Readers Panel or Review Committee |
|
December 2009 (3 months post visit) |
Send Self-Study, supporting materials and response to Readers Panel
Commission sends names of readers to organization; sends team report to each reader |
|
January 2010 (4 months post visit) |
Commission notifies organization and team about Readers’ recommendations |
HLC |
February-March 2010 (5-6 months post visit) |
Readers’ recommendation goes to the Institutional Action Committee (IAC) or to a Review Committee for decision |
HLC |
April 2010 (2-3 weeks after IAC) |
Board validates IAC decision; commission’s executive director sends action letter to MCCC’s chief executive officer and board chair |
HLC |
April 2010 |
Appoint Accreditation Committee |
|
April 2010 |
MCCC begins to implement plan for following up on recommendations and issues identified in the self-study report and the team report |
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