Procedures for Clubs to Request Funds
- The student organization requesting funds must be a registered, active student organization in accordance to Student Government Association bylaws, be in good standing with SGA and have an up-to-date Student Organization Form on file:
- The student organization must be open to all MCCC students.
- The funding request must directly benefit MCCC students and be made at least 30 days prior to the event/use of funds. requests that benefit the college student body at large will be considered above requests that benefit club members.
- Events that are co-sponsored by more than one club will take precedence over single club events.
- All registered clubs must have an active financial account with the college. Only the college account is to be used as the funding source for receiving and distribution of funds.
Procedure for Obtaining Funding
- All registered clubs must have an active financial account with the college. Only the college account is to be used as the funding source for receiving and distribution of funds.
- For consideration, the fund request form must be submitted one week prior to the SGA meeting at which the request will be considered.
- At least one club governance member must be present and able to present/answer questions at the SGA meeting at which the funding request will be considered.
Procedure for Expenditure of Funds
- Check to ensure that there are adequate funds in your account.
- Complete the Check Request form (for all reimbursements except conference and travel) and email the form to the assistant to the vice president of enrollment management and student success.
- For conference and travel reimbursement, use the Travel and Conference form. Save the form to PDF and email the form to the Assistant to the vice president of enrollment management and student success.
- Scan all receipts in PDF format and email to the assistant to the vice president of enrollment management and student success.
- The check request form and receipts need to be submitted at least two weeks prior to the expected attainment of funds.